Event Coordinator, Full Time (NCSY Canada)

Description

EVENT COORDINATOR
Job Title: Event Coordinator
NCSY and Torah High, Canada’s premier national outreach and education organizations for Jewish youth, are currently seeking to hire an Event Coordinator who will be responsible for the planning, preparation, and execution of events.
This role reports to the Director of Events & Operations.
The ideal candidate has excellent organization, detail-orientation and communications skills with the proven ability to juggle multiple projects within a fast-paced environment and meet tight deadlines.
Responsibilities:

Research new vendors for events

Be the point of contact with event vendors including hotel, venue, caterers, and entertainment.

Manage RSVPs, special requests, VIP/donor needs.

Be on site to ensure the event runs smoothly (this could involve evening and weekend hours)

Book travel related to events and programs

Ensure an excellent level of customer service

Data entry of event registrants and journal ads into spreadsheets in a timely and accurate manner

Execution of any required follow up, reporting and analysis

Active participant and collaborator for the planning of events which involves meeting coordinating and preparation as well as the distribution of event materials

Tracking all journal ad submissions, artwork, content for graphic designer including proof reading each draft up until final event journal is complete

Coordination of event volunteers including schedule creation and on-site execution

Prepare registration lists, seating charts, place cards and name badges when needed

Drive new project opportunities as directed by the CEO

Manage budgets for special projects

Collaboration on event marketing for each project

Other related duties as assigned

Education & Experience:

Minimum Two (2) years of experience in events planning

Experience in the not-for-profit sector preferred

Prior experience working in a Jewish organization is an asset

Required Skills & Job Knowledge:

Proficiency in Microsoft Word, Power Point, and Excel is required

Strong administrative and organization skills as well as being detail oriented

Excellent written and verbal communication skills

Strong analytical, problem solving skills, with the ability to organize and prioritize multiple tasks and meet various deadlines

Ability to attend events outside of standard business hours – in the evenings and weekends

Ability to work independently, with a demonstrated ability to take initiative and be self-motivated