JOB TITLE: Human Resources Assistant

 

DEPARTMENT: Human Resources                      

 

POSITION SUMMARY:  The Human Resources Assistant provides administrative support to the Human Resources Department by serving as the first responder to initial information requests from employees, and performing clerical functions such as processing requests, answering phones, document filing, basic data entry, preparing correspondence, receiving visitors, scheduling meetings and assisting clerical projects.  The Human Resources Assistant must be detail oriented with a customer service orientation.

 

ESSENTIAL FUNCTIONS:

  • Track, enter, and record employee New Hire and Status Changes.
  • Process and maintain all New Hire and Personal employee information in HRIS system. (Abra & HR Actions)
  • Maintain employee files to legal and policy standards.
  • Prepare reports, memos, letters and other documents, using word processing, spreadsheet, database, or presentation software.
  • Answer phone inquiries and direct calls.
  • Coordinates with facilities and IT department for phone extensions, email addresses, workstations, supplies and building security access.
  • Publish and distribute monthly Staff Directory.
  • Read and analyze incoming emails, memos, submissions, and reports to determine their significance and plan their distribution.
  • Perform general office duties, such as copying, obtaining supplies, and data entry,
  • File, and retrieve documents, records, and reports.

ADDITIONAL RESPONSIBILITIES:

  • Collaborate with HR professionals from time to time on larger Human Resources projects.
  • Assume temporary Attendance or Benefits duties as needed.

JOB QUALIFICATIONS:

  • Bachelor’s degree preferred.
  • Thorough knowledge and familiarity of Judaic customs.
  • Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, designing forms, and other office procedures and terminology.
  • Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
  • Ability to understand written sentences and paragraphs in work related documents.
  • Ability to talk to others to convey information effectively.
  • Ability to communicate effectively in writing as appropriate for the needs of the audience.
  • Experience using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
  • Strong desire to actively look for ways to help people.