Teach NJS, a collaboration of day schools, lay leaders, federations and the Orthodox Union works with NJ state legislators on behalf of our Jewish day schools and yeshivas. Issues we advocate include securing state funding for our schools for security, nursing aid, technology, and textbooks
The Administrative Assistant provides high-level administrative support by handling phone calls and written correspondence and is responsible for information requests, performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls and webinars, and scheduling meetings. S/he will coordinate logistics for events and programs throughout the year. The Administrative Assistant must be responsible; detail oriented, and possesses excellent interpersonal skills.
- Planning, organizing, and overseeing administrative functions, logistics
- Create and maintain database including stakeholder lists, contact info, contact management info, activity metrics, and other office activity. General recordkeeping/billing
- Execute email blasts and Action Alerts. Maintain metrics.
- Responsible for all office equipment and supplies
- Assists State Director and Field Director in general PR and event initiatives
- Coordinate creation/production of collateral materials with Designer/Communications Director as needed
- Plan/coordinate group meetings/calls for School Presidents, Lay Leaders, Principals, Board, etc.
- Plan/coordinate logistics for Legislative Breakfast(s), School In Session, Get Out the Vote programs, Volunteer Recruitment events, Public Speaking events, etc.
- Plan/coordinate logistics for Trenton Mission
- Set up conference calls, meetings, and other events for different stakeholders such as executive directors, heads of school, donors, lay leaders, Rabbis, coalition partners
- Other pertinent duties as assigned by the State Director
- Handle all snail mailings
The skills and talents required for success in this position are:
- Computer, Microsoft Office Suite, Google Docs, and some bookkeeping proficiency
- Creative capacity that is focused on ultimately getting things done
- Ability to balance multiple competing priorities
- An ability to impose order on chaos
- Database management skills
- Self-driven and creative
- Strong work-ethic
- Polite demeanor
- Proficiency with computers, databases
- 1-2 years of experience in a business or non-profit office environment
- Experience with non-profits and understanding its challenges is preferred
- Bachelor’s degree preferred
- Good oral and written communication skills