POSITION SUMMARY: The Office Manager is responsible for organizing and coordinating office operations and procedures in order to ensure organizational effectiveness and efficiency.  This includes maintaining office services and efficiency, supervising office staff and maintaining office records.  The Office Manager also serves as an administrative assistant to the Director, providing a high level of support by helping to handle requests, calls, scheduling meetings and preparing correspondents.  The Office Manager must be someone who is careful, thoughtful, considerate and oriented


ESSENTIAL FUNCTIONS:
Maintain office services
Design and implement office policies
Organize office operations and procedures
Supervise office staff
Prepare reports, memos letters and other documents
Answer phone calls and direct calls to appropriate parties or take messages
Liaise with other agencies, organizations and groups
Supervise the update of organizational memberships
Attend meetings to record minutes as needed
Maintain office equipment
Coordinate and Prioritize office operations (with Assistant Director)
Attend necessary events/programs
Conduct oneself with professionalism and the concept of customer service

Supervise office staff
Assign and monitor clerical and secretarial functions
Recruit and select office staff
Orient and train employees
Provide on the job and other training opportunities
Supervise staff
Evaluate staff performance

Maintain office records
Ensure filing systems are maintained and up to date
Define procedures for record retention
Ensure protection and security of files and records
Ensure effective transfer to files and records
Transfer and dispose records according to retention schedules and policies

Maintain office efficiency
Plan and implement office systems, layout and equipment procurement
Maintain and replenish inventory
Check stock to determine inventory levels
Anticipate needed supplies
Verify receipt of supply

ADDITIONAL RESPONSIBILITIES:

  • Perform other related duties as required
  • Some late nights and traveling will be necessary.
  • Make travel arrangements for executives

JOB QUALIFICATIONS:

  • Bachelor’s degree required
  • Thorough knowledge of Judaic customs
  • Ability to comprehend, read, and write Hebrew
  • Computer skills and proficiency with programs such as Microsoft Office Suite.
  • Experience with principles and procedures for personnel recruitment, selection, and training.
  • Experience and knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources