The Administrative Assistant is chiefly tasked to provide high-level administrative support by handling phone calls and written correspondence with OU Advocacy constituents. S/he is responsible for information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls and webinars, and scheduling meetings. The Administrative Assistant must be someone who is responsible; detail oriented, and possesses excellent interpersonal skills.

 

The specific duties for which this position is responsible are:

  • Planning, organizing, and overseeing administrativefunctions
  • Oversees database system
  • General recordkeeping and billing
  • Responsible for all office equipment – purchasing and maintaining
  • Assists Executive Director in general PR and event initiatives
  • Serves a primary office liaison to State Regional Offices

The skills and talents required for success in this position are:

  • Computer, word processing, and bookkeeping proficiency
  • Creative capacity that is focused on ultimately getting things done
  • Ability to balance multiple competing priorities
  • An ability to impose order on chaos
  • Database management skills
  • Self-driven and creative
  • Strong work-ethic
  • Polite demeanor

The experience level and education required for this position:

  • Proficiency with computers, databases
  • Experience with non-profits and understanding of its challenges provide an advantage